Privacy & Data Protection Policy

At NextGen Recruitment Services ("we", "our", "us"), respecting your personal privacy and safeguarding your confidential job application details is fundamental to our recruitment technology.

This Privacy Policy outlines the categories of personal information we collect, how it is stored, transmitted to employers, and how you can exercise your statutory data privacy rights across India, the United States, Canada, the European Union, the United Kingdom, Australia, and other global operational jurisdictions.

1. Overview & Data Controller

NextGen Recruitment Services acts as the Data Controller regarding your platform account information, search preferences, and portal interactions. For direct job applications transmitted to specific hiring companies, those respective hiring organizations act as independent data controllers for their hiring evaluation workflows.

2. Information We Collect

We may collect information directly provided by you, as well as automated diagnostic metrics:

• Candidate Application Data: Full name, email address, contact phone number, location, portfolio/GitHub/LinkedIn URLs, cover messages, and attached resume documents.
• Employer & Job Listing Data: Company name, hiring contact representative name, official email, phone/WhatsApp contact, job duties, compensation scales, and office location.
• Usage & Technical Data: Browser type, operating system, IP address, country/region preference selection, session timestamps, and referral sources.

3. How We Use Your Information

Your information is processed strictly for legitimate recruitment and platform operations:

• To match candidates with relevant job vacancies based on selected country and job category.
• To securely transmit job applications and resumes directly to authorized hiring managers and HR personnel.
• To facilitate direct communication between candidates and recruiters via email, phone, or WhatsApp.
• To detect, prevent, and remediate fraud, fraudulent job listings, and unauthorized access attempts.
• To comply with statutory legal and employment recordkeeping mandates.

4. Candidate Resumes & Application Processing

When you submit an application through NextGen Recruitment:

• Your resume is delivered securely to the employer contact associated with that specific vacancy.
• We do not make candidate resumes publicly browsable without candidate consent.
• You may request deletion or retraction of your stored candidate records at any time by contacting our Data Protection Officer.

5. Sharing & Disclosure of Information

We only share personal information under the following limited circumstances:

• With Prospective Employers: When you voluntarily submit an application for an open vacancy.
• With Cloud & Infrastructure Providers: Secure hosting, database, and CDN providers (such as Cloudflare) operating under strict data processing agreements.
• Legal & Regulatory Authorities: When required by enforceable court order, subpoena, or applicable statutory laws.

6. Cookies & Tracking Technologies

We use essential local storage and cookie tokens solely to remember your preferred country selection (e.g., India, USA, UK, Canada, Australia), filter choices, and active user session state. We do not employ third-party tracking pixels that monitor your activity across external non-affiliated websites.

7. Data Security Measures

We implement industry-grade technical and organizational safeguards:

• Full SSL/TLS 256-bit encryption for all data in transit.
• Encrypted cloud key-value data storage with strict role-based access control.
• Administrative authorization codes required for updating, editing, or deleting published listings.
• Continuous security monitoring and DDoS mitigation.

8. Data Retention Policies

We retain job postings and associated application records only as long as necessary to fulfill the recruitment purpose or to satisfy legal, accounting, and compliance requirements. Expired or closed job listings are automatically archived.

9. Your Global Privacy Rights

Depending on your geographical location, you have statutory rights regarding your personal data:

• Right of Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete details.
• Right to Erasure ("Right to be Forgotten"): Request full deletion of your application history and records.
• Right to Object & Restrict Processing: Opt out of communications or request processing limitations.
• Non-Discrimination: We will never discriminate against you for exercising your lawful privacy rights.

10. International Data Transfers

As a global recruitment service operating across multiple countries, your information may be processed in cloud data centers located outside your home country. In all cross-border data transfers, we adhere to Standard Contractual Clauses (SCCs) and international privacy safeguards.

11. Data Protection & Inquiries Contact

To exercise your privacy rights or file a data inquiry, please contact our team: